Emergency Purchasing Authorization

Forest Preserve District of Will County IL Mike Prybell
May 30, 2024 01:52 PM 1 Answers General
Member Since Apr 2024
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Hi all,

With the lack of availability of vehicles through BidBuy, Sourcewell and SBC we are falling behind in our vehicle replacements.   Does anyone have any pointers on best ways to do an emergency purchase authorization? Having never done one before, how does one navigate this?  Is it best to go to the dealers first get prices of vehicles on the lot,  then go to the board with the request?


Mike Prybell | Fleet Shop Manager



22606 South Cherry Hill Road | Joliet, IL. 60433

Email: mikeprybell@fpdwc.org

Phone: 815.722.8915 | Internal Extension: 615



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Forest Preserve District of Will County IL Mike Prybell
Village of Channahon Craig Gunty
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May 30, 2024

We have had luck with going to the board, explaining the issue, and receiving authorization to order vehicles with a "not to exceed" a certain amount of money. This has allowed us to order vehicles quickly and not get jammed up with order deadlines. I hope this helps.

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1 thought on “Emergency Purchasing Authorization”

  1. At the start of each new fiscal year, we try to bring as many agenda items as possible (containing vehicle/equipment purchases over $50K that require board approval) through committee (in the first few months) with the recommended action giving us approval to “spend up to the budgeted amount” with an “approved vendor”. This way, when contracts open we will already have a PO ready to go.

    We have had some emergency opportunities, such as a vehicle on a dealer lot, that we wanted to purchase. Its rare that this happens, but we’ve gone to our director to get village manager approval to act on the purchase and then after the fact bring an agenda item through our committee for a ratification of expenditures. We also have to deal with Finance with emergency POs to obtain one quickly and see if they are able to get a check printed any quicker.

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